Know What Your Patient Owes — Before You Start the Procedure.
ClearCopay automates insurance eligibility verification and patient cost estimation for independent dental practices — so your staff spends time with patients, not on hold.
What ClearCopay Does
Built specifically for independent dental practices.
Real-Time Eligibility Check
Live coverage status, deductible remaining, coinsurance, copay, and out-of-pocket max — pulled directly from the payer, typically in under 10 seconds.
Procedure-Specific Patient Estimate
Not a generic estimate. ClearCopay maps the D-code to your fee schedule and calculates a procedure-specific cost estimate based on the patient's live policy.
Prior Authorization Flagging
Know before the appointment is confirmed. ClearCopay flags procedures that require prior auth so your team can act before the procedure, not after.
Patient-Printable Estimate
A clean, plain-language cost breakdown your team can hand to the patient or email before treatment. No staff math, no ambiguity.
Verification History & Dispute Log
Every estimate is stored with timestamp, procedure, and payer response. If a patient disputes their bill, you have documentation.
Practice Dashboard
See pending verifications, expiring estimates, and upcoming prior auth renewals at a glance — so nothing falls through the cracks.
How It Works
From patient check-in to printed estimate — in about a minute.
- 01
Patient arrives at check-in
Enter the patient's insurance member ID, date of birth, and payer — takes about 30 seconds.
- 02
ClearCopay checks live coverage
A real-time eligibility check returns deductible, coinsurance, copay, and out-of-pocket max — typically in under 10 seconds.
- 03
Select the procedure
Choose from your practice's D-code fee schedule. ClearCopay maps the procedure to the patient's specific coverage.
- 04
Print the estimate
Hand the patient a clear, plain-language cost breakdown before treatment begins. No surprises.
From check-in to estimate: about a minute.
If the procedure requires prior authorization, ClearCopay alerts your team before the appointment is confirmed.
Sound familiar?
If you manage a dental practice, you've lived this.
These aren't edge cases — they're a typical week day.
20+ minutes on hold
Just to confirm a patient's deductible before their crown appointment.
The estimate was wrong — again
Patient expected $300. Bill came to $720. Now they're upset and disputing the charge.
Prior auth? Nobody told us.
Procedure done. Claim submitted. Then the denial: prior authorization required.
Benefits reset and you didn't know
January rolls around. Your team is still quoting last year's deductibles.
Staff time is your most expensive resource
Your front desk is spending 2–7 hours per week on hold. That's time they don't have.
No clear cost for the patient
Patients leave the appointment not knowing what they'll owe. The surprise bill drives disputes — and distrust.
Be Part of the Beta.
We're partnering with a limited number of independent dental practices to shape ClearCopay before launch. Tell us how your practice handles insurance verification today — and help us build the tool you actually need.
- Help shape a tool built specifically for independent dental practices
- Direct influence on features and workflow
- First access to new integrations and updates
- A direct line to the founding team
Free to apply · No payment required · Limited spots for independent dental offices